Supply, Installation, Commissioning, and after-Sales Services for Off-Grid Solar PV BO Water Side Immigration Post

• Country: Liberia
• Summary: Supply, Installation, Commissioning, and after-Sales Services for Off-Grid Solar PV BO Water Side Immigration Post
• LRT Ref No: 51947240
• Deadline: 08 Apr 2021
• Financier: United Nations Secretariat
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: RFQ/UNDP/SOLAR/BO/2021/0024
• Purchaser's Detail:
  Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details. Login to see full purchaser details.

  Login to see details
• Description:
• Quotation are invited for supply, installation, commissioning, and after-sales services for Off-Grid Solar PV BO Water Side Immigration Post, Grand Cape Mount, County, Liberia. UNDP Liberia, 7th and 8th Floors, Pan African Plaza, 1st Street, Sinkor, Tubman Boulevard, Monrovia, Liberia United Nations Development Programme in Liberia UNDP LIBERIA PROCUREMENT NOTICE Request For Quotation Announcement for: RFQ/UNDP/SOLAR/BO /2021/0024 supply, installation, commissioning, and after-sales services for Off-Grid Solar PV BO Water Side Immigration Post, Grand Cape Mount, County, Liberia UNDP Liberia seeks quotation from qualified suppliers for the supply and service for the above mentioned procurement. For further details on the Terms of Reference and application processes, please visit the link below: https://procurement-notices.undp.org/view_notice.cfm?notice_id=76998 Deadline for submission of proposal is Thursday , April 08, 2021 at 2:00 pm to the email address: bids.lr@undp.org. REQUEST FOR QUOTATION (RFQ) NAME & ADDRESS OF BIDDER DATE: April 1st, 2021 RFQ/UNDP/SOLAR/BO /2021/0024 Dear Sir / Madam: We kindly request you to submit your quotation requirements for the for the supply, installation, commissioning, and after-sales services for Off-Grid Solar PV BO Water Side Immigration Post, Grand Cape Mount, County, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. UNDP General Terms & Conditions are at Annex 3. Quotations may be submitted on or before 2:00 PM Liberia local time on Wednesday, 08 April 2021 and via: ☑E-mail: bids.lr@undp.org And subject: RFQ/UNDP/SOLAR/BO /2021/0024 Quotations submitted by email must be limited to a maximum of 2MB, virus-free and no more than 3 E-mail transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline Thursday, 08 April 2021 Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by e-mail, kindly ensure that they are signed and in the pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: Delivery Terms [INCOTERMS 2010] (Pls. link this to price schedule) ☑DAP Customs clearance , if needed, shall be done by: UNDP, Liberia Exact Address/es of Delivery Location/s (identify all, if multiple) BO Waterside Latest Expected Delivery Date and Time (if delivery time exceeds this, quote may be rejected by UNDP) 8 WEEKS after signing of Contract After Sale Services to be provided over 12months period Delivery Schedule ☑Service delivery begin immediate after signing of contract Mode of Transport ☑ Air and Land (Internal Transport) B) SEA Preferred Currency of Quotation ☑United States Dollars Value Added Tax on Price Quotation & MCC Fees ☑ Must be exclusive of VAT and other applicable indirect taxes Warranty ☑N/A Deadline for the Submission of Quotation Thursday , 08 April 2021 on or before 2:00 PM Liberia Local Time All documentations, including catalogs, instructions and operating manuals, shall be in this language ☑ English Documents to be submitted ☑Duly Accomplished Form as provided in Annex 2, and in accordance with the list of requirements in Annex 1; Legal Documentation to operate in Host Country applicable to both local and international supplier ☑ Company Profile and Client Listing ☑ A catalogue or brochure should accompany your quotation. ☑ Evidence of previous work done ☑ If Partnering with a local partner see below documentation to be provided: • Profile of the local service provider including documentary evidence of relevant experience and services (if any) applicable to International supplier only 1. • Design, supply, installation, testing commissioning and user training of: • Site - One off-grid PV generator of 25 kWp with 83 kWh of total battery capacity. AC inverter 20.0 KVA. • . 2. After-sales services of 1 year including maintenance (preventative and corrective) and technical support (on-site and/or remote), continued online system and performance monitoring. 3. Training on operations and maintenance (operator and end-user), including provision of operation and maintenance documentation. Period of Validity of Quotes starting the Submission Date ☑120 days In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. Partial Quotes ✓ NOT PERMITTED Payment Terms ✓50 percent after arrival, inspection of supplies ✓ 40 percent after completion, testing, Commissioning and certification of works ✓ 10 percentage after 6 months of Turnover and evidence of after sales support Liquidated Damages 0.5 % of total contract amount for each day of delay and maximum of 30 days after which contract will be terminated. Evaluation Criteria ☑Technical responsiveness/Full compliance to requirements and lowest evaluated price ☑ Full acceptance of the PO/Contract General Terms and Conditions UNDP will award to: ☑ One Supplier Type of Contract to be Signed ☑Professional service contract Special conditions of Contract ☑ Failure to comply with delivery date above shall be a basis for cancellation. ☑Forfeiture of bid security if submitted with the bids if applicable Conditions for Release of Payment ☑Passing Inspection/Verification of Supplies ☑Written Acceptance of Goods based on full compliance with RFQ requirements by the end user Annexes to this RFQ ☑Specifications of the Goods Required (Annex 1) ☑ Form for Submission of Quotation (Annex 2) ☑ General Terms and Conditions / Special Conditions (Annex 3). Contact Person for Inquiries (Written inquiries only) All queries must be sent to info.lr.procurement@undp.org Any delay in UNDP-s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected. Any offer that does not meet the requirements shall be rejected. Any discrepancy between the unit price and the total price (obtained by multiplying the unit price and quantity) shall be re-computed by UNDP. The unit price shall prevail, and the total price shall be corrected. If the supplier does not accept the final price based on UNDP-s re-computation and correction of errors, its quotation will be rejected. After UNDP has identified the lowest price offer, UNDP reserves the right to award the contract based only on the prices of the goods in the event that the transportation cost (freight and insurance) is found to be higher than UNDP-s own estimated cost if sourced from its own freight forwarder and insurance provider. At any time during the validity of the quotation, no price variation due to escalation, inflation, fluctuation in exchange rates, or any other market factors shall be accepted by UNDP after it has received the quotation. At the time of award of Contract or Purchase Order, UNDP reserves the right to vary (increase or decrease) the quantity of services and/or goods, by up to a maximum twenty-five per cent (25%) of the total offer, without any change in the unit price or other terms and conditions. Any Purchase Order that will be issued as a result of this RFQ shall be subject to the General Terms and Conditions attached hereto. The mere act of submission of a quotation implies that the vendor accepts without question the General Terms and Conditions of UNDP herein attached as Annex3. UNDP is not bound to accept any quotation, nor award a contract/Purchase Order, nor be responsible for any costs associated with a Supplier-s preparation and submission of a quotation, regardless of the outcome or the manner of conducting the selection process. Please be advised that UNDP-s vendor protest procedure is intended to afford an opportunity to appeal for persons or firms not awarded a purchase order or contract in a competitive procurement process. In the event that you believe you have not been fairly treated, you can find detailed information about vendor protest procedures in the following link: http://www.undp.org/procurement/protest.shtml . UNDP encourages every prospective Vendor to avoid and prevent conflicts of interest, by disclosing to UNDP if you, or any of your affiliates or personnel, were involved in the preparation of the requirements, design, specifications, cost estimates, and other information used in this RFQ. UNDP implements a zero tolerance on fraud and other proscribed practices and is committed to identifying and addressing all such acts and practices against UNDP, as well as third parties involved in UNDP activities. UNDP expects its suppliers to adhere to the UN Supplier Code of Conduct found in this link : http://www.un.org/depts/ptd/pdf/conduct_english.pdf Thank you and we look forward to receiving your quotation. Sincerely yours,
• Documents:

 Tender Notice